When an Admin sets up a template field using the Workflow field and assigns it the value “Create multiple items”, the system can automatically generate a specific number of items based on what the user enters. Please note there's a limit of 20 items.
🧑💼 Admin Configuration
- 🔧 Create a new template and add a new field or revise an existing template field.
- ⚙️ Set the Workflow field: "Create multiple items"
- 🗂️ Field Group: Define where new items will be added (e.g., Repair Items)
👤 User Experience: Triggering Auto-Creation
1️⃣ 🧮 Input Selection
The user interacts with the configured field and either:
- ✏️ Enters an integer value, or
- 🔘 Selects an option with an associated integer value.
2️⃣ 🚨 Trigger Activation
Once the integer value is detected, a confirmation modal appears with this message:
For example: “Add 4 Multiple Array Items will be added to that group and each item can then be individually opened and edited below"
3️⃣ 🧭 User Choice
The user is given two options:
- ✅ Add Items
→ Starts the item creation process. - ❌ Cancel
→ Stops the process. This is useful if the user temporarily selected the trigger value and changed it back, preventing duplicate items.-
- In the case that only 1 item is added, the "Add Item and Edit" button replaces the Add Items button to provide direct access to the new item.
- In the case that only 1 item is added, the "Add Item and Edit" button replaces the Add Items button to provide direct access to the new item.
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4️⃣ ⚙️ Item Creation Process
If the user chooses Add Items (or Add Item and Edit in the special case):
- ⏳ A spinner shows that the system is creating the items.
- 📥 Items are automatically added to the defined item list.
- ✏️ For '1', the new item is immediately opened in edit mode.
📝 Note: The screen does not auto-scroll to the item list. The user stays on the current view and can continue where they left off.
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